Information for Poster Presenters

Following the transformation of the HCII 2022 conference into a virtual event, the nature of poster presentations has also changed.

Posters will be accessible to all registered conference participants through the award winning Whova events platform for the entire six-day period of the conference, from Sunday 26 June to 1 July.

Conference participants will be able to pose their questions to poster presenters using all the communication channels available through the Whova platform (chat, email etc).

Image 1 below illustrates a poster presented only through an image, while Image 2 below refers to a poster presented both through an image and a video presentation. During the conference, poster presentations will be optimized for the best view on the device of each participant.

Image 1: Poster presented only through an image

Image 2: Poster presented both through an image and a video


How to prepare the poster image (required)

The image file for a poster presentation is recommended to have a size of 800x450 pixels, with a maximum of 1000x1000 pixels in JPG or PNG format, optimized for screen presentation over the web (not in high resolution print quality). It is recommended that the content of the poster image should include a concise overview of the work, with clear illustrations and attractive visual design.

How to prepare the large poster version (optional)

Poster presenters have the option to provide an additional large version of the poster presentation that can accommodate more information and details. This can be a PDF file; there are no limitations about the view size, the resolution or the print quality but only the file size that should not exceed 10MB. It will be available for download by participants who would like to get a more detailed view of their work. It is also recommended that the content of the large poster version should include a concise overview of the work with clear illustrations and attractive visual design.

How to prepare the video presentation (optional)

Poster presenters can create their video by recording a computer-based presentation (typically a PPTX) or by capturing their computer screen while demonstrating their work.

Please prepare all material and narrations in English, keeping in mind that the video presentation will be viewed by an international audience. During the recording please speak clearly and slower than usual.

We strongly recommend that such a video is self-explanatory, so that conference participants will not need to read the ‘extended poster abstract’ (short research paper published in the Springer CCIS proceedings) in order to understand the work presented.

When the video presentation is ready, presenters are advised to upload it to one of the hosting partners listed below supported by Whova, without making it public, and then copy and save the 'share link'.

  • Preferred Video Hosting Partners: Youtube, Vimeo, DailyMotion, SlidesLive
  • Other Recommended Services: Zoom Recordings, Wistia, Sprout Video, Brightcove, iPlayerHD, VeritasTV, Crowdcast, and Wix Video

Indicatively, presenters can use this guide for uploading to YouTube and make sure that under the Privacy Settings they select “Unlisted”.


How to submit the presentation

When the Whova platform will be ready to accept content, presenters will receive an email notification, originated by the platform, with a link to view and setup their poster presentation.

Initially all poster presentations will be assigned a ‘display number’ and will include a link to the Springer CCIS proceedings for the published ‘extended poster abstract’, if available.

As shown in Image 3, presenters can view the form for setting up a poster presentation. At run time this form will be optimized for the best view on their device.

Through the setup link each presenter should upload: a) the poster image file, b) the optional large poster file and c) the optional link to the video presentation (share link from a hosting partner). Furthermore, presenters will be able to add the co-authors of their poster, who are registered for the conference, as additional presenters, so that they also take part in the presentation of their work.

After submission, presenters have the option to preview their poster presentation. The submission process can be repeated as many times as they wish without any limitation.

IMPORTANT! It is strongly recommended for presenters to setup their poster presentations before the start of the Conference on 26 June 2022.

Image 3: The form for setting up a poster presentation


For their participation in the HCII2022 virtual conference, poster presenters and registered authors should ensure in advance that:

  • they have a reliable internet connection - the requirement is 2Mbps at a minimum;
  • they are equipped with an external microphone and speakers / headphones, if their device does not have embedded ones;
  • the latest version of Chrome browser is installed on their target device for accessing Whova platform through the web, in order to ensure compatibility and better performance, or the latest version of Whova mobile app;
  • they have signed up to Whova to create an account, with the same name and email address used for their conference registration and a password of their choice;
  • they have reviewed the Whova Attendee Guide well in advance;
  • their target device is compatible with the system requirements of Zoom, as Zoom will be used embedded into Whova platform, for the live running of sessions with paper presentations;
  • for better performance, they should consider downloading and installing the Zoom client in their target device well in advance, otherwise Zoom will begin to download automatically when they join the first Zoom meeting introducing delays in their connection;
  • if they have an older installation of Zoom, they are advised to update it to the latest version well in advance;
  • if they are new to Zoom platform, they can review the Zoom getting started guide for the next steps on how to use Zoom after installation;
  • test their setup by joining a Zoom test meeting well in advance.